The Center for Health Care Strategies (CHCS) is a policy design and implementation partner devoted to improving outcomes for people enrolled in Medicaid. We connect people and ideas to spark insights, build expertise, strengthen leadership, and spread innovations to provide more effective, efficient, and equitable care for millions of people across the nation. The passion, expertise, and creativity of CHCS’ staff make our work possible.
We are dedicated to building a diverse and inclusive workforce that values the perspectives of all individuals regardless of their race, ethnicity, gender identity, sexual orientation, or disabilities.
Position Overview
CHCS is seeking a proactive and highly detail-oriented candidate to serve as a Human Resources Assistant for the Operations division. This full-time, entry-level position will perform the administrative tasks involved with various operational needs and will support two senior-level professionals. This position is based in the CHCS office, near Princeton, NJ, and offers a hybrid schedule, two days in the office and three days remote. This position reports directly to the Vice President of Human Resources.
Primary Responsibilities
- Manage and maintain employee records, including personnel files and benefit information (such as insurance coverage, paid time off, AAA memberships).
- Assist with recruitment activities, including posting and managing job openings, screening resumes, and scheduling and coordinating interviews.
- Track applications via Applicant Tracking Software (i.e. ADP WorkForce Now) and maintain supporting documentation throughout the recruiting process.
- Prepare new hire onboarding packets, process new hire paperwork, and schedule new hire orientation meetings.
- Assist with benefits administration, including enrollments, changes, terminations and annual Open Enrollment preparations.
- Assist with annual performance review process and 90-day evaluations.
- Assist with scheduling, coordinating and tracking professional development opportunities and annual compliance staff training.
- Assist with annual Federal reporting requirements.
- Provide support for employee relations activities, including investigations and documentation.
- Address employee inquiries regarding HR policies, procedures, and benefits.
- Work closely with VP, HR to develop organizational policies and procedures.
- Ensure all HR-related documents are up to date on Intranet (such as organizational chart, policies, State employment law posters).
- Maintain Cash Log.
- Manage IT/maintenance requests and create purchase orders, as needed.
- Process facility service and meeting center requests via Electronic Tenant Portal.
- Manage conference room calendars and reservations via Outlook.
- Manage and process office supply orders and CHCS stationary inventory.
- Maintain operations of postage meter and office equipment.
- Assist with coordinating, packaging, and shipping IT equipment.
- Other duties as assigned.
Core Competencies/Requirements
- Passionate about CHCS’ mission and work of promoting health equity for underserved populations.
- Associate’s degree in related field is preferred but two or more years of previous experience in human resources will be considered.
- General knowledge of employment laws and practices, and benefits administration experience is required.
- Meticulous attention to detail.
- Excellent organizational and time management skills.
- Strong decision-making and problem-solving skills.
- Strong and effective HR administration and interpersonal skills.
- Ability to maintain confidentiality and handle confidential information with discretion.
- Excellent written and verbal communication skills.
- Capacity to work well under pressure and meet tight deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite.
- Experience with ADP WorkForce Now is preferred.
Salary and Compensation
The salary range for this position is $47,718 – $54,233. The exact salary for this position within this range will depend on the candidate’s years of relevant experience and responsibilities. CHCS’ benefit package is comprehensive and highly competitive benefit package.
To Apply
Interested candidates should submit a cover letter and resume via CHCS’ Career Center. The cover letter should include the following elements:
- Why you are interested in the Human Resources Assistant position.
- Any additional professional and/or personal experience that informs your qualifications for the position that otherwise is not obvious from your resume.
- Your salary requirements for the position.
