The Center for Health Care Strategies (CHCS) is a policy design and implementation partner devoted to improving outcomes for people enrolled in Medicaid. We connect people and ideas to spark insights, build expertise, strengthen leadership, and spread innovations. Across sectors and disciplines, we support our partners to make more effective, efficient, and equitable care possible. The passion, expertise, and creativity of CHCS’ staff make our work possible. We are committed to a diverse workforce that brings distinct perspectives, cultures, races, ethnicities, gender and sexual identities, experiences, and abilities to the table.
Position Overview
CHCS is seeking an Administrative Coordinator who will be responsible for administrative tasks involved with various initiatives and will support mid- and senior-level professionals. The ideal candidate will have 1 – 2 years administrative experience.
This full time, junior-level position will report to the senior-level manager and is based in the CHCS office, near Princeton, NJ. Local candidates are desired; candidates who reside outside of the NJ/NY/PA area will be considered but will be required to travel to the home office from time to time, in addition to the position’s regular travel responsibilities.
Primary Responsibilities
Program Administrative Support for Management and Program Staff
- Manage appointments and scheduling of internal and external meetings across numerous team members, multiple projects, and external partners
- Manage Director’s calendar; anticipate and resolve any potential scheduling
- Develop and maintain team-facing documents (e.g., team meeting agendas, team staffing trackers, etc.)
- Manage travel and prepare travel itineraries for project team members
- Support project communications, such as updating online content and managing logistics for webinars under project staff direction
- Maintain electronic contact distribution lists for multi-state initiatives and key constituencies
- Modify PowerPoint presentations for internal and external audiences
- Provide back up support to other administrative staff as assigned
Meeting Coordination
- Plan and execute internal and external CHCS meetings, site visits, and other events to convene and inform project teams. This includes, but is not limited to, management of registration processes and the preparation and assembly of meeting materials (i.e., invitations, presentations, resource materials, name tags, tent cards, thank you notes)
- Work closely with the Travel and Conference Coordinator to ensure all travel and meeting logistics are within the project budget
- Occasional domestic travel may be required
Core Competencies
- Ability to organize, plan, and execute responsibilities in a detail-oriented fashion across multiple projects within established timeframes and thrive in a fast-paced environment
- Ability to multi-task, prioritize, and work independently with little supervision and to work within a team
- Ability to anticipate the needs of program staff and act proactively
- Strong interpersonal, communication, and writing skills
- Proficiency with Microsoft Outlook, Word, PowerPoint and Excel
Requirements
- A degree from accredited college or university preferred but not required
- A minimum of two (2) years of administrative support experience
Salary and Compensation
Salary is commensurate with experience; CHCS’ benefit package is comprehensive and highly competitive.
To Apply
Interested candidates should submit a cover letter, resume, and a writing sample (2-3 pages) via CHCS’ Career Center. The cover letter should include the following elements:
- Why you are interested in the Admirative Assistant position
- Any additional professional and/or personal experience that informs your qualifications for the position that otherwise is not obvious from your resume
- Your salary requirements for the position
