The Center for Health Care Strategies (CHCS) is a policy design and implementation partner devoted to improving outcomes for people enrolled in Medicaid. We connect people and ideas to spark insights, build expertise, strengthen leadership, and spread innovations. Across sectors and disciplines, we support our partners to make more effective, efficient, and equitable care possible. The passion, expertise and creativity of CHCS’ staff make our work possible. We are committed to a diverse workforce that brings distinct perspectives, cultures, races, ethnicities, gender and sexual identities, experiences, and abilities to the table.

Position Overview

The Bookkeeper is responsible for recording and maintaining the organization’s daily financial transactions. Main duties include but are not limited to data entry, preparing a balance sheet, updating financial records, preparing cost analysis reports, and processing invoices.

This full-time, junior-level position will report to a senior-level manager and is based in the CHCS office, near Princeton, NJ. Candidates must be local; remote employment is not available for this position.

Primary Responsibilities

  • Review all invoices for accuracy; identify discrepancies and take appropriate actions to resolve
  • Code and enter all invoices into PROCAS (CHCS’ accounting system) for payment processing
  • Record payments to journals, ledgers and other records via PROCAS
  • Submit payments along with the A/P aging report for approval and prepare checks
  • Submit checks for signature and mail accordingly
  • Maintain clear, organized accounts payable files
  • Record employee expense reimbursements and AMEX expenditures
  • Reconcile A/P to the general ledger via account analysis
  • Prepare grant and contract receipts for bank deposit processing
  • Record accounts receivable transactions to journals, ledgers, and other records via PROCAS
  • Update receipt information (date, check number, and amount) in project folders
  • Maintain clear, organized accounts receivable files (i.e., sort and file documents after posting)
  • Reconcile A/R to the general ledger via account analysis
  • Maintain purchase order database by clearing/deactivating balances
  • Provide support with annual audit, annual 1099

Core Competencies/ Requirements

  • Associates degree required with accounting coursework.
  • At least three years of bookkeeping experience preferred.
  • Maintain confidentiality.
  • Proficiency in Excel and accounting software applications.
  • Strong attention to detail and organizational skills.
  • Ability to exercise a high degree of judgement and prioritize work accordingly in a fast-paced environment.
  • Strong analytical thinking and problem-solving skills.
  • Strong interpersonal skills, including the ability to interact effectively with internal team members and external vendors.
  • Strong written and verbal communication skills, able to write clear and effective communication.
  • Enthusiasm in promoting and institutionalizing systemic change and a commitment to diversity, inclusion, and equity.
  • Knowledge of organization’s policies, procedures and systems.

Salary and Compensation

Salary is commensurate with experience; the benefit package is highly competitive.

To Apply

Interested candidates should submit a cover letter, resume, and salary requirements to CHCS’ Career Center. No telephone inquiries please. The cover letter should include the following elements:

  • Why you are interested in the Bookkeeper position.
  • Any additional professional and/or personal experience that informs your qualifications for the position that otherwise is not obvious from your resume.
  • Your salary requirements for the position.

This description is not intended to limit the responsibilities of a prospective employee to the duties listed above. Responsibilities may vary based on company and individual capabilities. The Center for Health Care Strategies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, and any other characteristic protected by federal, state or local laws.